BYLAWS OF THE MESGE
Under the name of the ‘Middle East Society for Gynecological Endoscopy’ (hereinafter called the ‘Society’) an association to be governed by this Constitution is hereby established.
The objects of the Society shall be:
a) To encourage the exchange of clinical experience, scientific thought and investigation among Middle Eastern gynecological endoscopists and practitioners in related techniques.
b) To encourage research and evaluation of endoscopic and related techniques.
c) To recommend standards of training in gynecological endoscopy and related specialties.
d) To cooperate with national and international societies.
The methods by which these objectives could be achieved shall be:
a) The collection of reliable data on present methods and standards.
b) The organization of regular scientific meetings
c) The publication of the proceedings of meetings and promotion of the publication of scientific material “the official organ of the society shall be ‘Gynecological Endoscopy’ for a two year trial period”
d) The co-ordination of multi-centre clinical trials.
e) The auditing of the results and complications of endoscopic surgery and related techniques.
f) Advising on the content of training programs
g) Establishing a Middle Eastern platform on which all the experts involved in endoscopic surgery within this geographic region would exchange their knowledge and expertise
h) The Middle East Academy for Gynecological Surgery (MEAGS) is a nonprofit organization and an initiative from the MESGE to help applying standards of training and education in the region.
The duration of the Society shall be unlimited. Its legal seat shall be established in Egypt(Alexandria) and Lebanon (Beirut) offices.
The Society shall consist of Full Members, Honorary Members, Overseas Members and Corporate Members.
a) The following shall be eligible to be Full Members of the Society
b) The Board of the Society may propose to the General Assembly the election of Honorary Members. They shall be medical practitioners or others who have made a significant contribution to the specialties. Honorary Members shall have the same rights as Members but will not be eligible to hold office or be liable to an annual subscription. The number of the honorary members proposed to any year shall be limited to two.
c) Overseas Members shall be recognized gynecologists and practitioners of related techniques, medical practitioners in training and other individuals contributing to the specialty who practice outside the Middle East .They shall have the same rights as Full Members but will not be eligible to hold office. The executive board will meet at the end of its first mandate and can suggest modifications for the Bylaws in order to adapt to the society status at that time. Modifications are voted by majority of the executive board.
d) Corporate Membership shall be available to industrial affiliated persons or organizations or companies who will pay a subscription to be decided by the General Assembly. Corporate Members will not be eligible to hold office or vote.
The decision as to the granting or refusal of membership shall be taken by the General Assembly which shall not be required to state the reason for its decision.
Membership of the Society can be terminated:
a) By the member subject to a period of notice to be fixed by the Bylaws
-Notice of withdrawal from the society should be given to the secretary at least three month before the end of the current year. Notice of withdrawal
shall become effective at the end of the current year in which notice is served.
Contributions for the year concerned should be paid.
b) By default in the payment of contributions to the Society over a period of time as described in the Bylaws.
-Loss of membership by default in the payment of contributions to the society will be determined when the arrears of the contributions are outstanding
for two full years.
The Society shall maintain Sections for the special study and increase in knowledge in any subjects which are of interest to the Society and are included in the purpose for which the Society was constituted.
-Sections which may consist of existing or newly formed societies or Organizations which shall exist within the framework of the society. They shall have their own constitution and be responsible for their own Organization.
Membership of Sections shall be open to Full, Honorary and Overseas Members of the Society without payment of further annual contributions. The board will decide the number and nature of the Sections.
The official languages of the Society shall be English and Arabic
Each Member shall pay to the Society a yearly subscription the amount of which shall be fixed by the General Assembly. Members of the Society shall be exonerated from personal liability in respect to the financial commitments of the Society which shall be guaranteed solely by the Society’s assets.
3. Organization and Management
The organs of the Society are the General Assembly and the Board.
The General Assembly is the supreme authority of the Society. The General Assembly shall meet:
a) In regular sessions on the occasion of each Congress organized by the Society.
b) In extraordinary session whenever it is convened by the Board or at the request of at least one-fifth of the Members.
The General Assembly shall be given reports on the work of the Board and on the general activities of the Society. It shall discuss the items appearing on the agenda. The debates in the General Assembly shall be validly held irrespective of the number of Members present, except when amendments to the constitution or the dissolution of the Society are under consideration. The points on which the General Assembly may make decisions are those appearing on the agenda.
It shall, after they have been audited, approve the accounts for the preceding financial period.
The Board shall, in regular sessions, meet as often as required for the business of the Society but never less than once each year. The Board shall meet on the occasion of each Congress of the Society.
a) The agenda of the Board meetings shall be arranged by the Secretary. Members may submit items to the agenda in writing to the Secretary not less than two months before meetings.
b) Extra-ordinary meetings of the Board may be convened by the Officers of the Society or at the request of at least one third of its Members.
When an extraordinary Board meeting is called, a minimum notice of such a meeting shall be three months. The Secretary shall send out the Agenda as for an ordinary Board meeting and Board Members may submit their suggestions in writing to arrive at least one month before the meeting.
c) The Board shall validly meet if at least seven of its Members are present. Decisions of the Board shall be made by a majority of the Members present.
The Board shall be responsible for the management of the affairs of the Society. It shall establish the yearly budget and determine the use to be made of available funds. It shall determine the renting of premises suitable to the requirements of the Society.
a) The Board shall consist of the Officers of the Society, the Elected Board Members, Representatives of each Section, Co-opted Members.
i. The Officers of the Society shall be elected by the Members of the Board at a Board Meeting. The election of Officers shall be by the Board and shall be by secret ballot if more than one candidate is nominated for a post.
1. The President who shall hold office for not more than two years and who shall become the Past-President at the end of term of office. For the first mandate he will be for 4 years and there will not be a Past President in the executive board.
2. The Vice-President who shall hold office for not more than twoyears and who shall become President at the end of his term of office subject to the approval of the General Assembly.
3. The Past-President who shall hold office for not more than twoyears. He shall then resign from the Board at the end of his term of office and shall not be eligible for re-election to the Board for at least two years. This position will exist after the first 4 years of the society establishment.
4. The Secretary who shall hold office for four years. He shall be eligible for re-election for a further two years but shall then resign from the Board unless elected Vice-President. He shall not be eligible for re-election as Board Member for at least two years.
5. The Treasurer who shall hold office for four years. He shall be eligible for re-election for a further two years but shall then resign from the Board unless elected Vice-President. He shall not be eligible for re-election as Board member for at least two years
6. The Officers shall be elected by the Members of the Board at a Board Meeting. A simple majority vote will decide. The Chairman of Scientific Committee, the Chairman of the Guidelines Committee and the Chairman of the Innovation and Technology Committee, are defined according to the needs of the society and can be replaced by other chair functions according to a vote by the President, Vice president, Treasurer, Past President and Secretary.
ii. There shall be Twenty one Elected Board Members from Middle Eastern countries who shall serve for not more than four years unless elected to a position of Officer of the Society. One quarter of the Elected Members shall resign from the Board each year and not be eligible for re-election for at least two years. The following rules shall apply for election of Board Members:
1. Elected Board Membership shall be open to any Full Member of the Society with the following exceptions:
a. There shall not be more than two elected Board Members from any individual country.
b. No Board Member shall be eligible for re-election to the Board within two years of completing his term of Membership. He shall, however, be eligible for election as an Officer of the Society.
iii. The Chairmen/Presidents of Sections or one other Member of the Section shall represent his Section on the Board for a period not exceeding four years. He shall have the same voting rights as other Board Members.
iv. Co-opted Members shall be appointed at the discretion of the Board. They shall have the same voting rights as other Board Members. Their tenure of office shall not exceed three years. They shall include:
1. The Organizing Secretary of the next two scientific meetings.
2. Other Members, to a maximum of three, whose expertise is
necessary to the functioning of the Board.
v. The method of election shall be as follows:
The Secretary shall write to each member of the Society in September of each year informing the Member of the vacancies on the Board which will occur in the following year. Each Member shall receive a proposal form for Board Membership. Candidates for Board Membership must be proposed by four Society Members.
In respects to all acts involving the responsibility of the Society towards third parties, it shall be validly represented by its President or by a representative duly appointed to that effect by the Board.
4. Amendments to the Constitution and Dissolution
Any proposal for an amendment to this Constitution must be submitted by the Board or at least one tenth of the Members of the Society.
Any proposal for an amendment to this Constitution shall be circulated to all Members of the Society in writing at least six months before the General Assembly at which the amendment is to be discussed. The voting can be in person or by post according to the Bylaws. At the meeting, when the amendment is discussed, there must be a majority of two-thirds of voting Members for the amendment to be passed; the two-thirds to include postal votes as well as Members present at the meeting. If the majority is not reached, the amendment will fail.
In the first four years which is the exceptional mandate of the first executive board. The executive board will meet at the end of its first mandate and can suggest modifications for the Bylaws in order to adapt to the society status at that time. Modifications are voted by majority of the executive board.
A decision to dissolve the Society shall be taken at a General Assembly specially convened for the purpose and composed of at least half the Members of the Society. Should this quorum not be reached the General Assembly shall be re-convened within the time limits prescribed by the Bylaws. This second General Assembly meeting in extraordinary session may make a valid decision irrespective of the number of Members present.
In no case may the Society be dissolved unless a two-thirds majority of those present at the General Assembly agree. In the event of the Society being dissolved under the above provisions or as a result of a legal or judicial process, the Board shall appoint one or more commissioners charged with the liquidation of the assets of the Society.
The Board shall determine the use of the net assets of the Society.
The liquidation shall be final only after approval of the liquidation accounts by the Members of the Society who shall be consulted in writing. The decision must be reached by a two-thirds majority.